Meet Dena Watkins, Marketing Specialist

At SecureDocs, our employees come from a variety of experiences and backgrounds, each with a unique set of skills and talents that align with our overall mission of providing simple, smart document management solutions.

We’re proud of the team we’ve assembled, and we think it’s about time you get to know the people that are innovative, agile, and committed to fulfilling the needs of our customers.

This month we’re catching up with Dena Watkins, Marketing Specialist at SecureDocs. Dena is a key member of the SecureDocs Marketing team, and plays a significant role in coordinating industry events, designing marketing materials, and managing projects.

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How to Structure a Virtual Data Room for M&A Transactions

Filing cabinets and other paper-based processes have quickly become antiquated methods of storing and sharing information, with digital file storage now the norm. But with potential M&A buyers located halfway across the planet, how can you ensure that all parties can view the documents they need without the risk of a devastating data breach?

Virtual data rooms are secure online repositories for sharing and storing confidential files, such as documents needed for an M&A transaction. By enabling document sharing while placing appropriate restrictions on user access, VDRs facilitate the M&A due diligence process.

For maximum efficacy, VDRs need to be carefully structured and organized. In this article, we’ll discuss everything you need to know about structuring a virtual data room for M&A transactions.

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3 Reasons Every Startup Needs a Virtual Data Room

In the past 20 years, outmoded paper-based processes have been digitized and brought online, significantly improving business workflows. To facilitate the sharing of sensitive business documents, many companies are making use of a virtual data room: an online database for storing confidential and sensitive information and sharing it with third parties. 

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Top Use Cases for a Virtual Data Room

Virtual data rooms are used for a variety of reasons in a range of industries. Whether you’re preparing for fundraising, considering taking your company public, or looking to take control of corporate documents scattered across multiple desks, hard drives, and shared folders, there are many reasons to use a virtual data room. Here are a few of the most common VDR use cases.

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5 Reasons to Invest in Corporate Document Management Software

Virtual data rooms have become one of the most popular options for sharing documents within an enterprise environment. The most common use of virtual data rooms is to facilitate short-term financial transactions such as mergers and acquisitions, making documents available during the due diligence process. However, virtual data rooms are equally well suited for corporate document management, thanks to a variety of features that make storing, organizing, and sharing important documents simple and secure.

Here are five ways the long term use of corporate document management software such as virtual data rooms can benefit your business.

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Who Should Have Access to Your VDR Data?

Whether you are using your virtual data room (VDR) for an upcoming financial transaction or as a corporate document repository, it is important to consider who needs access to your data. Having the appropriate permissions established ahead of time will allow your business transactions to move smoothly and prevent unnecessary hiccups that could ultimately delay a deal. Below are some of the primary groups who will need access to your data.

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New Whitepaper: Data Room Checklist

When choosing a Virtual Data Room (VDR), it’s important to find the solution that fits your needs quickly. VDRs are often used to facilitate M&A transactions, fundraising, or other financial events that require immediate action, so implementation time and ease of use should be front and center as you’re considering software solutions.

But choosing a virtual data room provider is only one piece of the puzzle. To keep your deal moving forward quickly, you’ll need to know how to set up and optimize your VDR, what to keep in it, and what to do with the contents.

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4 Signs the Time is Right for a Virtual Data Room

Over the years, the increase in the digitization of both personal and business records has made it possible for organizations to streamline their day-to-day processes while reducing their total operating expenses. One example of this efficiency is in the deployment and management of Virtual Data Rooms (VDRs).

In the past, companies engaging in mergers and acquisitions (M&As) or those in need of better information privacy needed to rely on physical data rooms. These secure rooms house rows of data reserved for secure document exchanges, file sharing, legal transactions, and financial due diligence. However, these facilities are notoriously costly to manage and lack the transparency and accessibility that most organizations need today.

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The Role of VDR in Banking and Finance

In today’s interconnected and fast-paced environment, the demand for better data transparency and accessibility has continued to grow. Over the past 10 years, this necessity has led to several new developments in cloud-based business solutions available to banking and financial institutions. Virtual data room (VDR) technology is an example of one of these developments, providing organizations with a secure digital repository to help facilitate efficient document management and seamless business transactions.

VDR solutions offer a variety of benefits to banking and financial industries along with the clients that support them. Here are just a few ways virtual data room technology is optimizing collaboration between these organizations and their clients.

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Vetting Your VDR Provider

In a digitally dependent world, VDRs (Virtual Data Rooms) provide businesses with the privacy and security they need to manage their business information in a cloud-based environment. But VDRs are much more than just another cloud computing solution. Virtual data rooms give companies the tools they need to manage contracts, mergers and acquisitions, and business fundraising rounds throughout a secure and transparent interface.

There are many VDR providers to choose from, however, each of which presenting their own advantages and disadvantages when compared against each other. So how does a business choose? Picking a provider that fits your specific needs is vital, but there are universal standards to look out for when ensuring you maximize the value of your investment.

Here are four factors to keep in mind when vetting a VDR provider.

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