New Whitepaper: Data Room Checklist

When choosing a Virtual Data Room (VDR), it’s important to find the solution that fits your needs quickly. VDRs are often used to facilitate M&A transactions, fundraising, or other financial events that require immediate action, so implementation time and ease of use should be front and center as you’re considering software solutions.

But choosing a virtual data room provider is only one piece of the puzzle. To keep your deal moving forward quickly, you’ll need to know how to set up and optimize your VDR, what to keep in it, and what to do with the contents.

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4 Signs the Time is Right for a Virtual Data Room

Over the years, the increase in the digitization of both personal and business records has made it possible for organizations to streamline their day-to-day processes while reducing their total operating expenses. One example of this efficiency is in the deployment and management of Virtual Data Rooms (VDRs).

In the past, companies engaging in mergers and acquisitions (M&As) or those in need of better information privacy needed to rely on physical data rooms. These secure rooms house rows of data reserved for secure document exchanges, file sharing, legal transactions, and financial due diligence. However, these facilities are notoriously costly to manage and lack the transparency and accessibility that most organizations need today.

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The Role of VDR in Banking and Finance

In today’s interconnected and fast-paced environment, the demand for better data transparency and accessibility has continued to grow. Over the past 10 years, this necessity has led to several new developments in cloud-based business solutions available to banking and financial institutions. Virtual data room (VDR) technology is an example of one of these developments, providing organizations with a secure digital repository to help facilitate efficient document management and seamless business transactions.

VDR solutions offer a variety of benefits to banking and financial industries along with the clients that support them. Here are just a few ways virtual data room technology is optimizing collaboration between these organizations and their clients.

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Vetting Your VDR Provider

In a digitally dependent world, VDRs (Virtual Data Rooms) provide businesses with the privacy and security they need to manage their business information in a cloud-based environment. But VDRs are much more than just another cloud computing solution. Virtual data rooms give companies the tools they need to manage contracts, mergers and acquisitions, and business fundraising rounds throughout a secure and transparent interface.

There are many VDR providers to choose from, however, each of which presenting their own advantages and disadvantages when compared against each other. So how does a business choose? Picking a provider that fits your specific needs is vital, but there are universal standards to look out for when ensuring you maximize the value of your investment.

Here are four factors to keep in mind when vetting a VDR provider.

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VDR Options When Raising Capital in a Digital Landscape

For aspiring entrepreneurs and startup companies, knowing how and when to raise capital for their businesses can be a challenging endeavor. This challenge only becomes compounded when you consider the dynamic digital landscape that all companies are required to navigate. Now more than ever, there is a growing need for companies to be able to provide secure and easily accessible information to their potential investors while minimizing lead-times through seamless virtual data exchanges.

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How Using VDR Helps Public Works Manage Critical Records

Public works departments oversee many services critical to local communities. Additionally, inadequate planning and organization could lead to disruptions in the delivery of water, sewage, or electrical services. Given the importance of these public services, there are many rules and regulations in place to ensure proper compliance.

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Document Management Software Market to Reach $11bn by 2028

Although cloud computing got its start in the 1960's, it's only been in the past ten years that the corporate world began to truly engage with its capacities and gain from its values. Further, cloud-based document management software (DMS) processing is expected to drive an even bigger cloud expansion, generating over US$ 11 Billion by 2028. The growth is because the opportunities offered by DMS to safely and securely manage M&A, IPO and fundraising materials make it the rising star in the corporate development sector.

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Board Communication & Virtual Data Rooms

Virtual data rooms (VDRs) are highly secure, cloud-based data repositories that make it easy and safe to upload and share critical information. VDRs are already commonly used to facilitate mergers and acquisitions, due diligence investigations, and fundraising rounds. However, given their utility and affordability, they are increasingly relied upon in a variety of other capacities. Here are five reasons VDRs are particularly useful for board communications. 

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3 Tips for Maintaining an Organized Virtual Data Room

Decades ago, the file room was often the heart of an organization — information  flowed  in and out of its chambers, bringing critical resources to every part of a company. While  paper  is on the fast track to obsolescence in many environments, the file room has evolved to take up residence on local servers or the cloud, with virtual data rooms making M&A due diligence and paperwork that much easier.

And yet, the  organization  of that data room remains a key aspect of ongoing business success. Check out these three tips for maintaining an organized virtual data room to support your entire organization — whether you’re in the midst of M&A activity or not.

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SecureDocs' New Vice President of Sales: Meet Casey Roberts

SecureDocs, Inc. has announced that Mr. Casey Roberts has been named Vice President of Sales. Roberts’ new role places him responsible for overseeing the growth of the SecureDocs, Inc. account management team, ensuring that prospective customers have a tremendous experience from their first point of contact, through the evaluation process, and as a customer.

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