Today’s world has gone digital. The legal “War Rooms” of yesterday, with their boxes of paperwork and files piled high, are no more.
Fortunately, that change has helped eliminate some of the tedious and inefficient processes of searching through hardcopy folders, file boxes and rows of three-ring binders.
From Days to Minutes
A virtual data room can save attorneys time, turning what used to take days into a process that takes minutes. Rather than fumbling through a filing cabinet, sorting each individual document by hand and scanning for important terms or information, your files are easily searchable.
The search feature also helps ensure no important evidence or pieces of information are overlooked.
And since most cases require a team of attorneys, using a virtual data room for law firms allows co-counsel or lawyers from the firm who are located in another city access to case materials and strategy memos while ensuring case files are always synced and up-to-date.
Access Any File, Anywhere
It’s well known that lawyers work long hours; a virtual data room means attorneys have access to crucial information, even outside the office.
Virtual data rooms make sharing information with clients, co-counsel, and opposing counsel quick and easy for law firms. Users can be granted access to files, even when remotely located, without the need for courier services.
Since file sharing is quicker than sending hardcopy files, it eliminates wait time while paperwork travels from point A to point B.
Maintain Legal Confidentiality
And while it may be tempting to simply email documents back and forth, most email servers can’t handle the larger file size of pictures and graphs—and email is a well-known security weakness.
Since law firms have a legal obligation to keep their clients’ data confidential, that means choosing digital storage options that offer a high level of security.
A virtual data room provides the digital security that law firms need. With 256-bit encryption (the same level used by banks and the National Security Agency), multi-factor authentication, audit log capabilities, and a redundant infrastructure that offers the highest levels of service availability, they ensure that sensitive information doesn’t fall into the wrong hands.
Secure virtual data rooms offer the administrative capability to set permission levels for documents, files and folders. That allows for complete control over what information users have access to, keeping confidential material secure while also letting a firm provide opposing counsel with access to only relevant discovery material.