How Scanning Tools Can Simplify Document Management

Electronic documentation and paperless offices are increasingly common, but there are still a number of industries that require hard copies of important documents, often with original ink signatures. Of course, paper versions of critical documents must be filed and preserved in some manner. Companies frequently use virtual data rooms (VDRs) to maintain their records and store various types of sensitive data.

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Document Management Software Market to Reach $11bn by 2028

Although cloud computing got its start in the 1960's, it's only been in the past ten years that the corporate world began to truly engage with its capacities and gain from its values. Further, cloud-based document management software (DMS) processing is expected to drive an even bigger cloud expansion, generating over US$ 11 Billion by 2028. The growth is because the opportunities offered by DMS to safely and securely manage M&A, IPO and fundraising materials make it the rising star in the corporate development sector.

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3 Tips for Maintaining an Organized Virtual Data Room

Decades ago, the file room was often the heart of an organization — information  flowed  in and out of its chambers, bringing critical resources to every part of a company. While  paper  is on the fast track to obsolescence in many environments, the file room has evolved to take up residence on local servers or the cloud, with virtual data rooms making M&A due diligence and paperwork that much easier.

And yet, the  organization  of that data room remains a key aspect of ongoing business success. Check out these three tips for maintaining an organized virtual data room to support your entire organization — whether you’re in the midst of M&A activity or not.

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M&A: 5 Different Due Diligence Types Explained

Mergers and acquisitions involve an enormous effort and spend every year -- upwards of $2 trillion in the United States annually -- but throwing money at the transaction doesn't make it successful. According to the Harvard Business Review, between 70 and 90 percent of all M&A activity fails. HBR points the finger for these failures, at least partially, at poor research and due diligence.

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M&A Due Diligence & Cybersecurity

Mergers and acquisitions (M&A) are fairly routine deals these days, and conducting a due diligence investigation to identify and rectify potential issues before sealing the deal is obligatory. Although due diligence is an expected part of the process, the scope of the investigation continues to evolve. These days, companies need to scrutinize more than just financials, with matters related to technology and cybersecurity becoming increasingly important. Here are the key aspects of cybersecurity to consider during due diligence:

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Virtual Data Rooms: Everything You Need to Know

As the name suggests, a virtual data room, or as it is more frequently called, a “VDR,” is an online database in which companies can store and share confidential information, usually used during a financial transaction. It may also be described as a type of electronic repository or document filing system. With the ubiquitous reliance on computers and specialized software to keep a business running smoothly, coupled with the fact that more and more companies are making the transition to a completely paperless office, many of the previously document-heavy operational practices have been shifted to the virtual realm.

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Safe Online Document Storage Is Easier Than You Think

From individuals to businesses, everyone these days needs a secure, straightforward system for keeping track of their documents. Surprisingly, setting up a document storage system is far easier than most people think.

 

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Why Online Secure Document Storage Beats Offline Storage

When it comes to storage, businesses typically have two options to choose from: online document storage or on-site storage. Of course, there is no universal solution for all businesses, as each storage type has its own unique advantages and potential drawbacks. In general, however, it's been found that secure online document storage is a better option for most businesses than on-site storage—and for a number of reasons.

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The Best Way to Protect Private Documents: Not Exposing Them In The First Place

Data theft is alive and well, and for companies that fail to institute an appropriate document retention and management strategy, becoming a victim is all too likely. Even though technology is becoming more sophisticated every year, the cost of many solutions is actually declining due to fierce competition and the basic economic principles of supply and demand. As a result, there is really no excuse for any company, large or small, to neglect this facet of running a business. In simplest terms, if companies don't want private data misappropriated, then they shouldn't expose it in the first place. All it takes to achieve this is some planning, research, and a reasonable investment in the right technology. Here are the five key steps to take:

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Common Intellectual Property Mistakes Entrepreneurs Make

Innovation and intellectual property (IP) underpin the success of startups the world over. These days it seems like record numbers of individuals embrace the entrepreneurial spirit and are willing to risk everything that they have to see their dreams come to fruition. Unfortunately, for every company that thrives, there are at least ten others (probably hundreds) that fail for all sorts of reasons. One of these reasons relates to a company’s failure to utilize dollars wisely and/or protect important assets, especially unique IP. Here are common mistakes entrepreneurs make when it comes to IP and ways to avoid them:

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