Moving sensitive business information online from its paper form just got easier. SecureDocs, a virtual data room used by companies across the world to securely store and share critical business documentation, has announced an integration with Fujitsu ScanSnap through the ScanSnap Cloud. This partnership makes it easy for SecureDocs users to quickly move hard copy signature documents, and others documents of importance, into SecureDocs utilizing a Fujitsu ScanSnap Scanner.
How does it work?
The ScanSnap Cloud, a simple, set-it-and-forget-it app, allows you to connect your iX500 or iX100 scanner to your SecureDocs Virtual Data Room account. It’s a one-time setup process that allows you to scan your paper documents directly into your virtual data room. Simply press a button on your scanner and your document moves straight into your data room where it can be found in a predetermined folder.
Connecting your ScanSnap Scanner to your SecureDocs data room can be done quickly by following these simple steps:
- Log in to the ScanSnap Cloud via the browser on your computer or through the mobile ScanSnap Cloud Application.
- Select ‘SecureDocs Virtual Data Room’ from the list of connected providers.
- The ScanSnap Cloud will send you directly to the SecureDocs login page, where you will be prompted to use your pre-established credentials to securely log in to your account.
- Once the login is complete you will be redirected back the ScanSnap Cloud to complete set up.
After you have established the connection between your ScanSnap Scanner and your SecureDocs Virtual Data Room moving your paper business documents into SecureDocs only takes a few seconds.
To get started scan your document using your iX500 or iX100 ScanSnap Scanner to the ScanSnap Cloud, or scan through the mobile app using your smartphone camera. The information is then moved to the ScanSnap Cloud where it sorts your scans by document type and applies OCR and smart naming to your documents. (The document name can be changed again once in SecureDocs.) Then, utilizing the authorization framework established during the initial set up process, your document is automatically delivered to your SecureDocs Virtual Data Room for you to store and share in a secure fashion.
Why does this matter?
Your SecureDocs Virtual Data Room is home to corporate financial documents, intellectual property, and other sensitive information. More specifically, it contains the type of corporate documentation that you don’t want floating around in an untraceable paper format, which is why storing this type of information securely online is of the utmost importance.
However, in today's business landscape not all documents start online. Sometimes obtaining hard copy signatures and exchanging printed documentation is preferred or even required by many legal and financial professionals. These same documents are necessary components of many business events, such as; fundraising, mergers & acquisitions, and the IPO process. During these events they will need to be securely shared with various people in order successfully complete a deal. That is where the SecureDocs Virtual Data Room and Fujitsu ScanSnap integration becomes increasingly important. Now, with a push of a button, a single paper document can be uploaded to SecureDocs, then shared with many key players at once. And, most importantly, it can be done in a secure, controlled, and timely fashion. Which helps businesses get deals done faster, from startup to exit.